Venue & Logistics Manager
Primary Responsibilities:
- Manage all venue-related activities including catering
- Oversee registration and check-in operations
- Coordinate volunteer recruitment and management
- Ensure smooth logistical operations throughout event
Key Activities:
- Negotiate and manage venue contract
- Coordinate catering for coffee, water, and boxed lunches
- Plan room layouts and signage
- Manage registration system and attendee data
- Coordinate volunteer schedules and assignments
- Handle day-of logistics and troubleshooting
- Ensure compliance with venue rules and regulations
Skills Required:
- Contract negotiation and management
- Vendor coordination
- Logistics planning and problem-solving
- Budget management
- Leadership and delegation
Time Commitment:
- Varies by role and proximity to events
- Expect increased time commitment as events approach
- Conference roles ramp up significantly 1 – 2 months before the event
- Event days typically require full-day commitment
Reports To: Conference Director (April M Jones)